Section E17 Website
2025 Section E17 Conclave Logo
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August 6th – 10th, 2025

Camp Guajataka

San Sebastián, Puerto Rico

Conclave 2025

Section E17 is proud and excited to be holding our 2025 Section E17 Conclave in Puerto Rico hosted by Yokahú Lodge at Guajataka Scout Reservation in Puerto Rico!

On this page, you will find all the necessary information to plan and prepare for our 2025 conclave, which is sure to be unlike any conclave we have held before!

Who: The 2025 Section E17 Conclave is open to currently registered Arrowmen of Section E17’s eleven lodges only
What: The 2025 Section E17 Conclave
Where: Guajataka Scout Reservation
When: Wednesday, August 6 – Sunday, August 10, 2025

Last updated 12/4/2024

Table of Contents

Registration

  • Registration for the 2025 Section E17 Conclave is now open!
  • Unlike previous years, conclave registration will be conducted through your lodge and your lodge will register as a contingent (similar to NOAC).
    • Your lodge has limited spots, so it’s important to register early!
    • Reach out to your lodge leadership for information on registering.
  • A separate merchandise pre-order website will be set up that you can visit to pre-order your exclusive 2025 Conclave merch!

Pricing

Yokahú Lodge Delegate

Youth and adult delegates from Yokahú Lodge
$ 140 per person
  • Meals
  • Lodging
  • Conclave Activities
This registration will be for the Friday through Sunday portion of the event being held at Guajataka (does not include the touring portion).

Mainland U.S. Delegate

Youth and adult delegates from one of the 9 Section E17 lodges located in New Jersey & Pennsylvania
$ 1,200 per person
  • Airfare
  • Ground Travel
  • Touring
  • Meals
  • Lodging
  • Conclave Activities
There is no individual registration for theses delegates; they must register through their lodge contingent. Mainland U.S. delegates must participate for the full Wednesday through Sunday experience, no partial participation will be permitted. Mainland US delegates must travel to Puerto Rico on their flight which will be assigned by the section leadership. The registration cost due per person from the contingent to the section is $1,200 (including a $250 nonrefundable deposit), though contingents may choose to charge more or less.
Popular

Black Eagle Lodge Delegate

Youth and adult delegates from Black Eagle Lodge
$ 375 per person
  • Ground Travel
  • Touring
  • Meals
  • Lodging
  • Conclave Activities
The section will not be arranging airfare travel for Black Eagle Lodge delegates and must arrange travel for themselves. We strongly encourage Black Eagle Lodge delegates to arrive to the San Juan airport by 2pm on Wednesday, August 6 to join the Mainland U.S. delegates for the touring portion of the program.

Travel

  • All Mainland US delegates’ airline tickets will be issued to them by the section. Delegates must travel to Puerto Rico via a flight assigned to them by the section, no exceptions.
  • Connecting flights are likely to be utilized.
  • Departure flights as early as 7am on August 6 and return flights as late as midnight on August 10 are possible.
  • The section will utilize flights out of Philadelphia International Airport (PHL), Newark Liberty International Airport (EWR), and John F. Kennedy International Airport (JFK).
  • Lodge contingents will largely be scheduled on the same flight together, with some exceptions possible to guarantee compliance with Youth Protection standards. This means that the section will assign departing and returning airports to contingents, with priority given to those contingents located closest to each airport.
  • Tickets are non-refundable.
  • Name changes are allowed up to 7 days before booking for a fee of $150 per name change (tickets can only be changed once).
  • Legal names matching government issued ID and DOB are required prior to ticket issuance.
  • Tickets will be issued 60 days prior to departure.
  • Seats are assigned at the discretion of the airlines.
  • Each contingent must identify a group leader (the Contingent Leader) to be empowered to direct the contingent in the event of flight irregularities.
  • Airline frequent traveler numbers should be advised directly to the carrier by the flier once tickets have been issued.
  • Ground transportation in Puerto Rico is being arranged by the section and the host lodge.
  • Lodge contingents are encouraged to organize their own group transportation to and from your assigned airport at your own cost. Contingents should arrive at least 2.5 hours prior to the flight departure.

Tentative Itinerary

Frequently Asked Questions

Contact your lodge for information on registering for the 2025 Section E17 Conclave! You better hurry though because spots are limited!

Every year, Section E17 runs Conclave with a different host lodge at one of their camps. For 2025, the host lodge is Yokahú Lodge in Puerto Rico! Their home camp is Guajatake Scout Reservation located in San Sebastián, Puerto Rico.

With a total of 11 lodges, each lodge is given the opportunity to host Conclave roughly once every ten years.

At this time, Arrowmen not in one of the 11 lodges in Section E17 cannot attend. We encourage you to attend your section’s annual Conclave instead.

As usual, people who are not members of the Order of the Arrow cannot attend Conclave.

Because we’re flying to Puerto Rico for Conclave 2025, the section and conclave leadership has decided to extend the event to include a few days of touring Puerto Rico before the standard conclave weekend.

Resources

Registration Primer

The lodge contingent leader's guide to everything regarding the 2025 Section E17 Conclave in Puerto Rico.

Promotional Toolkit

Conclave is better together! Use this toolkit to promote this special conclave to the members of your lodge.

Program Fliers

Learn more about the program being offered at this conclave including both touring and program at camp.

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